Agile for one: The Personal Story 'Wall' In Action
Personal A3 story 'wall' on my desk...
To-Do | In-Progress | Done
In the article ‘No Surprises' Rands has a great throw-away line. He says:
"My move is to keep a yearlong log of significant work as a task in whatever task tracking system I'm currently ignoring."
I've got a 'wall' on my desk.
I've got an agile-style 'story wall' sitting on my desk at work: this is my latest task tracking system to ignore -- but so far, over three or so weeks, it's working out swimmingly. The most productive and least ignorable system I've ever used. (and, like most people, i've used a few)
- An A3 sheet of paper.
- A deck of extra-small post-it notes.
- A pen.
Divide the A3 paper into three columns. "To-Do", "In-Progress", "Done" (or synonyms there-of).
Leave this thing on your desk, beside whichever hand you write with.
Be quick to add post-it notes.
One word is enough for many post-it notes. (I'm the only one who has to understand them)
Post-it notes have a tendency to curl up slightly at the bottom. This makes them hard to read when they're stuck to paper sitting on your desk. So rotate them around and write on them upside down.
If there's a 'real' task system that you're s'posed to be updating, then make sure you write the task number (or bug number, or work item number, or whatever it's called) onto the corner of the post-it note. Write it in a consistent place and you'll be more likely to do this when required.
Reserve one corner of the A3 sheet, and give it a heading "Waiting for...". Park any post-its here where you're waiting for someone to get back to you.
The A3 sheet also acts as a good area for 'doodling' if you're a doodler. (I'm a seasoned doodler). When the sheet gets full-up, you can transfer over to fresh one in a jiffy.
The latest trick, is that I limit the amount of 'in-progress' tasks to just 2. I use the kanban/lean trick of having only two 'slots' available in the 'In progress' section. So if there's already 2 items in progress, and I want to do a new item, I have to either complete one of the current items, or move it to the back log. This little trick is a brilliant addition (thanks to James Brett for the suggestion.)
Why does it work so well?
People are often tempted to create internet-based 'todo-tracking' systems. I've said it before:
"Placing an anti-procrastination tool on the internet is like hosting an alcoholics anonymous meeting inside a brewery."
By moving the todo-list completely outside the computer, it moves it away from so many of the distractions that destroy productivity.
And by using little post-it notes, we get the benefit of being able to manipulate the tasks, with no pressure to over-describe the task at hand.
Here's a schematic that shows the approximate shape of my more recent versions of this (the photo above is a week or two out of date now) It'll be different again in a few days, this is very much a work in progress:
(Talk of 'systems to ignore' reminds me of an experimental WPF-app I built a few months ago, seemingly named 'OnTrack':
It looks nice, promises much... but I spent more time styling the stop button than i spent writing all of NextAction, hence, one is shipping and works well, while the other is now just a screenshot of some lost code.
'Don2' on Fri, 23 Oct 2009 11:50:16 GMT, sez:
Hey there. Strictly speaking this isn't a 'story wall' it's a 'task board.'
And I believe that Post-it notes is a registered trademark.
(I'm just pretending to be that guy on the internet who pokes holes in everything you say. Interesting idea, I may try it)
'John' on Fri, 23 Oct 2009 11:58:01 GMT, sez:
Excellent! Post-it notes rule for everything!
'Doeke' on Fri, 23 Oct 2009 12:01:01 GMT, sez:
I've also got a paper story wall. Not for computers but all the other stuff. Now that you are telling about it, I remember it's laying on top of my piano. Have been ignoring it for at least a year ;-)
'Dave' on Fri, 23 Oct 2009 12:09:55 GMT, sez:
That WPF app looks like exactly what I need! Where's the link to download?
'Goran' on Fri, 23 Oct 2009 12:45:14 GMT, sez:
But is working on To-Do board on your To-Do board?
'lb' on Fri, 23 Oct 2009 12:48:00 GMT, sez:
in order to blog about 'todo-board' i did indeed move 4 different post-it notes across a makeshift A4 todo-board i have beside me now. They kept me focused.
'gho' on Sat, 24 Oct 2009 10:36:45 GMT, sez:
If working on 'OnTrack' was listed on your Todo-board, then maybe OnTrack would have shipped after all. Looks good. Bit blurry, like all wpf apps.
'N. J. Lindquist' on Sat, 24 Oct 2009 13:09:15 GMT, sez:
Good idea. I have something I've been using for months now in an Excel file, but there are times I wish I didn't have to go on the computer to access it. I have tried Post-it notes before, but the worked to a point, but the Excel has proven better. What it allows is for me to put specific tasks on specific dates and put in deadlines and reminders re who I am waiting for, etc. However, I think I will try to merge my file with your idea and see if I can make it work. Maybe a scrapbook instead of a single page?
'Boxy' on Mon, 26 Oct 2009 04:13:58 GMT, sez:
"Placing an anti-procrastination tool on the internet is like hosting an alcoholics anonymous meeting inside a brewery." .. Classic
Mr Bambrick, you are a genius!
'Jim Benson' on Mon, 26 Oct 2009 16:36:27 GMT, sez:
Very nicely done, I'll be sure to add it to the personal kanban design patterns posts I'm writing for next week.
The thing about keeping it offline is important. I've been experimenting with both on-line and off-line tools. On-line, agile zen has been very helpful - but tactile and always visible still works best.
'Leong Hean Hong' on Thu, 21 Jan 2010 00:14:09 GMT, sez:
Hi, thanks for the tip. This is my implementation: http://picasaweb.google.com/lh/photo/vLD-3QYsG8MqCFXICe-OCw?feat=directlink