React is NOT ok

Look how tragic this is....

You create your new react app with:

npx create-react-app my-app

And it spits out 907 lines of techno-babblicious output, scrolling scrolling scrolling in your console, ending at last with exactly one useful shard of information:

Success! Created my-app at C:\example\my-app
Inside that directory, you can run several commands:

	yarn start
		Starts the development server.

	yarn build
		Bundles the app into static files for production.

	yarn test
		Starts the test runner.

	yarn eject
		Removes this tool and copies build dependencies, configuration files
		and scripts into the app directory. If you do this, you canโ€™t go back!

We suggest that you begin by typing:

	cd my-app
	yarn start

Happy hacking!

But after the wall of gobbledygook that preceded it, it's easily overlooked.

If the React team knew about the wonders of "ok" (for bash or powershell) they'd simply create a ".ok" file inside the "my-app" folder that says:

yarn start #   Starts the development server.
yarn build #   Bundles the app into static files for production.
yarn test  #   Starts the test runner.

...Then you'd immediately be able to find the commands again, and run them with a simple "ok 1", or "ok 2" or "ok 3"

But instead: those commands, sailing by in the infinite neon-scroll of the console, will be lost in time like tears in rain.

blade runner ending, tears in rain

 

Using "ok" as a Project Control Room

Here's an example of the scrappy, useful sort of way I use an ok folder profile to help me get things done.

I'm co-writing a book with Joseph Cooney. When I want to work on the book I navigate into the correct folder, using this command:

j ev

j is an alias for jump which is part of my markjump.ps1 system for navigating around. "ev" is the first two letters of the bookmark i've got for this location, so markjump "jumps" me into the ~\evergreenskillsdotcom folder.

Inside that folder, if I type "ok" I see a list of all the actions that are easy to run.

ok evergreen

As shown in the screenshot the options I get are:

  1. clowncar # use clowncar to generate static html
  2. .\build_and_push.ps1
  3. browse "https://docs.google.com/document/d/************************/edit" # view DA BOOOK
  4. browse "https://docs.google.com/spreadsheets/d/************************/edit" # subscribers
  5. j journal; code .\nontechnicals.md; popd; # work on non-technicals
  6. browse "https://webmail.************************" # ****** inbox leon@evergreenskills.com
  7. browse "https://trello.com/b/********/evergreen" # Joseph's Trello for EV
  8. browse "https://www.reddit.com/r/EvergreenSkills/" # REDDIT for ev

This rag-tag bunch of commands acts as a kind of "control room" for all the different work-fronts of the book.

control center

I can re-generate the website by calling ok 1 (this uses a static html generator i wrote in powershell called clowncar, which uses pre, markdown and yaml)

I can rebuild and push the site live with ok 2

I can continue to edit or write the book itself with ok 3

I can see the list of people who have subscribed to be notified at ok 4

There's a bunch of research notes about non-technical skills I can edit at ok 5

I can send or receive email from the evergreenskills domain with ok 6

Joseph has a trello board where we share a lot of notes and ideas at ok 7

And there's a reddit site where we've been sharing links, at ok 8

(I've hidden a few guids, to try and slow the doomsday clock on the guid apocalypse)

Even a simple project like this one has an evolving set of different urls and commands and activities. Maintaining a little .ok file is the simplest way I've got to keep track of them.

Unlike a documentation site it contains "executable" commands. And since I use powershell for all navigation and automatically run ok everytime I enter a folder, it's always in front of my eyes, and doesn't "rot" the way documentation does.

(Image is from Pilotpriest โ€Žโ€“ Original Motion Picture Soundtrack... I've always loved that image since I saw it on archillect)

 

Meetings: Are They Worth It?

I tweeted recently that, inside a corporation, it would be handy to have, for example...

An Outlook plugin that automatically edits every meeting request, and appends a few characters to the title:

If the meeting request was for 10 people, for 120 minutes, it would calculate "10 people times 2 hours times (some reasonable rate per hour, e.g. $89)" and then it would append "for $1780" to the time of the meeting hence:

Project Kick Off

would become:

Project Kick Off for $1780!

(The exclamation would only be added if the dollar amount was above some configuration value.)

Or better yet:

Project Kick Off for $1780, so make sure it's worth it!

John Cleese: Meetings, Bloody Meetings.

And, although it was not an original idea, I saw a few people in agreement.

In the past I've seen some "passive-aggressive" tools that perform a similar calculation, giving attendees a calculator to continuously measure their mounting frustration: but I think my idea is more straight-forward "aggressive-aggressive".

Initially it would be hampered by people feeling defensive, but once the underlying truth has been internalized people can (I believe) move forward and be both: less wasteful and more productive.

As always, I reserve the right to change my mind in the morning.

 

The Visitor Effect

This is an amazing, remarkable and wonderful effect we have been using at work to achieve things all by ourselves that we couldn't achieve in five lifetimes if we had to achieve things all by ourselves. If that sounds confusing, it is.

The visitor effect is a little like "rubber duck debugging".

spray n wipe.jpg

We've noticed at work that there are some corners in our code or some processes, that only one person is fully "across". One person wrote it, maintains it, and takes care of it. No one else ever needs to worry about it and frankly, no one else would want to. These are bad things because the "lottery count" is 1.

The "lottery count" is exactly like the "under the bus" count, but not quite as grim; I'll describe the latter, then the former. The "under the bus" count on a project asks "how many people would need to be hit by a bus, before all crucial project knowledge would be lost?" and is often phrased like this: "But what if Rupert* is hit by a bus!?" to which Ingrid responds, "Then you can be certain I'll need an alibi." Because all this casual discussion of death and mayhem is a bit distasteful, particularly for Rupert, it's better to say "But what if Rupert wins the lottery and doesn't come back to work on Monday?" The lottery count, then, is a more generalizable mathematical treatise, resembling a knapsack problem that ponders, which minimal spanning subsets of workers are barred from forming lottery syndicates to avoid major risk to the project? But I digress.

The visitor effect proceeds like this:

"Hmm, Rupert is the only person who understands the SCLABE System. We'd better ask for someone else to work on it with him."

Ingrid volunteers. But we give Rupert some time to prepare. "In three weeks time, Ingrid will look after the SCLABE System for a few days." Rupert experiences a brief panic then launches into a flurry of activity, tidying up and improving the system in anticipation of Ingrid's scornful gaze. Rupert looks at his code with fresh eyes. "What is this doing here? Why is this so broken? How come this thing is still scattered over seven classes? Why is this coupled to that? What's with these warnings? Why is that test commented out? Why isn't that TODO: done?" and so on.

Two weeks later Ingrid finds she hasn't got time to take over from the SCLABE System. But already it's running at 300% efficiency over its old performance.

This is the visitor effect.

* Rupert, Ingrid, and SCLABE are characters introduced by Simon Harriyott in What?! Rupert can't leave! He's the only one who knows the SCLABE system!. Simon's disclaimer, which applies equally well here reads: "SCLABE is a fictional legacy system written in COBOL on an AS/400. Rupert is a fictional developer, whose resemblance to anyone you know is the whole point of this exercise."

 

2018 By The Numbers

Being productive in 2018 was again a challenge. If you produced nothing, but managed to survive: good for you!

Here's a summary of things I shipped. Numbers in parens, e.g. "(3,2)", are the figures from last year and the year before.

instagram/secretgeek 2018

The tweets that travelled the furthest were both about Evergreen Skills

Well, let's see what 2019 is all about.

Previously previously

 

Think you're clever? Can you name each of these CASING styles?

How many of these capitilization styles can you name?

I'll give you a clue, the first one is "UPPERCASE"

  1. ALL WORK AND NO PLAY MAKES HOMER SOMETHING SOMETHING
  2. all work and no play makes homer something something
  3. All Work And No Play Makes Homer Something Something
  4. AllWorkAndNoPlayMakesHomerSomethingSomething
  5. allWorkAndNoPlayMakesHomerSomethingSomething
  6. All work and no play makes homer something something
  7. all_work_and_no_play_makes_homer_something_something
  8. ALL_WORK_AND_NO_PLAY_MAKES_HOMER_SOMETHING_SOMETHING
  9. all-work-and-no-play-makes-homer-something-something
  10. All-Work-And-No-Play-Makes-Homer-Something-Something
  11. All wOrk And nO plAy mAkEs hOmEr sOmEthIng sOmEthIng
  12. alL woRk AnD No plAy MAkeS HOMer sOMetHInG sOmetHING

Take your time. Look through them carefully. One at a time, out loud, say what each of them is called.

Scroll down for the answers.






scroll...






scroll...






scroll...






scroll...






scroll...






The Answers

Easy one first up:

1. ALL WORK AND NO PLAY MAKES HOMER SOMETHING SOMETHING

That's uppercase. Letters A-Z.

2. all work and no play makes homer something something

...lowercase, letters a-z.

3. All Work And No Play Makes Homer Something Something

...Title Case, the first letter of each word is capitalized.*

4. AllWorkAndNoPlayMakesHomerSomethingSomething

Good old PascalCase... words are smashed together, with the first word capitalized.

5. allWorkAndNoPlayMakesHomerSomethingSomething

PascalCase's close relative, camelCase... words are smashed together, with the first word not-capitalized.

6. All work and no play makes homer something something

Sentence case... all words lowercase, but the first letter capitalized.

7. all_work_and_no_play_makes_homer_something_something

Snake case: underscores as word separators.

8. ALL_WORK_AND_NO_PLAY_MAKES_HOMER_SOMETHING_SOMETHING

Combine snake_case with UPPERCASE and you get C_CONSTANT_CASE.

9. all-work-and-no-play-makes-homer-something-something

This is kebab-case, great for URL fragments, it's lowercase with each word separated by a hyphen.

10. All-Work-And-No-Play-Makes-Homer-Something-Something

This is Train-Case, the slightly shouty cousin of kebab-case.

11. All wOrk And nO plAy mAkEs hOmEr sOmEthIng sOmEthIng

You might have to pay attention to spot that this is vOwEl cAsE - where vowels are sent to UPPERCASE.

12. alL woRk AnD No plAy MAkeS HOMer sOMetHInG sOmetHING

And this is an exmple of Sponge Bob Case, where letters are randomly assigned a case; it's different every time, and hard to detect. You can't disprove that every one of the above examples is ALSO an example of Sponge Bob case. That's the thing about random ;-)

Here's a NimbleText pattern that demonstrates all of the above.

Yeh, this fun and educational content is also a promo for NimbleText...

This example lets you play with all the different casing styles and generate your own in a snap!

Thanks to Doeke Zanstra for the idea of vOwEl cAsE.


* For a more nuanced take on Title Case (for professional writers) try the title case converter tool, which can apply complex house styles, like Chicago, APA.

 

NimbleText is now a Machine Learning Platform

(TL/DR NimbleText 2.9 is available now. It can *infer* a pattern from a single example.)

I saw this image on twitter a few weeks ago, and it got me thinking...

machine learning 66.jpg

The first part of the diagram is a perfect description of NimbleText: given some data and a pattern (the 'rules') it produces an answer.

I started to wonder:

hmmm

How hard could it be to turn it around? Could I make it act like the second part of the diagram?... given some data and a single example of an answer, can I make it produce the rules (the pattern) to produces this answer?

Soon after, I had a satisfactory result and NimbleText can now act like the second part of the diagram.

Here's an animated movie of it in action:

Pattern inference in action

If you leave the "pattern" textbox blank, but insert an example result in the result textbox and hit "calculate" it will deduce the pattern.

In other words, you can use an example to deduce the required pattern.

For example, if you have this data:

Jones,Jenny
Smith,Sam
Johnson,Jack

...and you don't have a pattern, but you know the result you want, just enter an example result based on the first row, for example:

Hello there Jenny Jones 

Hit Calculate and the miracle of “machine learning” will use your example result to deduce a pattern:

Hello there $1 $0

Hit Calculate again the result will become:

Hello there Jenny Jones
Hello there Sam Smith
Hello there Jack Johnson

It's cleverer than that though. NimbleText also deduces any functions that are needed.

If you had the data above, with an empty pattern, and the example result you provided was:

jenny JONES

Press Calculate and it will use your example to deduce THIS slightly more delightful pattern:

<% $1.toLowerCase() %> <% $0.toUpperCase() %>

Press Calculate again, and the new pattern will be applied, giving you the result:

jenny JONES
sam SMITH
jack JOHNSON

...without you ever having to waste your finger's precious few remaining keystrokes typing out (or remembering) all those nasty function names. It can deduce quite a few other functions as well.

Try it for yourself!

Let me know about any bugs via a comment, or via email to support at nimbletext.com. cheers!


(It's probably worth pointing out that any "machine learning" occuring here is just "classical programming"... it's a very handy feature all the same!)

 

I have some feedback for you...

I read this excellent thread from Amanda Silver about "feedback":

...and it reminded me to blog about what I learned from the book "Thanks for the Feedback" by the authors of "Difficult conversations" (Douglas Stone and Sheila Heen).

There is a lot of depth to this book. I want to share the first major insight they provide:

When someone says "I'd like some feedback" there are several different things they might mean.

They might mean:

  1. "I'd like appreciation and encouragement," or
  2. "I'd like coaching/training from an expert," or
  3. "I'd like to be evaluated."

And, if someone says "I have some feedback for you" they might mean to provide any one of those three distinct things. That feeling, by the way, is the blood draining from your face. And it's in part because you're not sure what sort of feedback they're about to hit you with.

If my daughter has just played trumpet in front of 300 people and she says "How did I go?" it's not the time for coaching or evaluating: it's good old appreciation and encouragement. This applies even if, in addition to being a mum or dad, you are a world class trumpet player.

When you've applied for a job and you've heard nothing, you write and ask for feedback. You might be chasing type 3: "Did I get the job?" If they respond with "Your choice of shirt was excellent," (a weak type 1), you're not completely satisfied.

Other times, it's less clear.

So before replying with feedback, the magic trick is to ask the person what sort of feedback they want.

And if requesting feedback, be specific about the type of feedback you'd like to receive. (And then try to accept whatever you get!)

As I said, the book goes a lot further. It digs deep into the psychology of feedback, the overlap between different types, the way different people respond to different stimuli ("baseline", "swing", "sustain", "recovery," oh my!) and much more. Feedback is a crucial part of life in civilization.

I found it a worthy book.

 

Convergent versus Divergent modes of thought

Sometimes you need to expand your mind and find more ideas: Divergence.

Sometimes you need to focus, cut scope, and ship it: Convergence.

Understanding these two modes of thoughts, and switching to the right one at the right time, is a vital skill.

"Thinking exercises" are often divergent; they help you find more ideas. Brainstorming exercises; Lateral thinking exercises; Idea generation; Surveys to gather data; Seeking feedback. These all increase the possibilities. They are divergent.

This quote attributed to Antoine de Saint-Exupery, "Perfection is achieved, not when there is nothing more to add, but when there is nothing left to take away," is about convergence.

Chasing down leads, library research, finding and following references: these are divergent.

Considering is divergent. Choosing is convergent.

Scope creep is divergent. Bug fixing is convergent.

Explorers are divergent. Settlers are convergent.

Writing is divergent. Editing is convergent. (Note the saying "Write drunk. Edit sober." (Often falsely attributed to Hemingway.))

I have made this longer than usual because I have not had time to make it shorter.
—Blaise Pascal

...has time for divergences, but not for convergence.

When you've decided what color to paint the bikeshed, you have converged. When Darryl chips in with info about three more colors he quite likes, he's being divergent.

"We're re-imagining the boundaries of the enterprise, because our CEO read an article in Time magazine on the flight back from Helsinki" is too divergent. "It's just the way we've always done things" is too convergent.

Steve Jobs was convergent, "Get rid of the crappy stuff", "More wood behind fewer arrows", he never saw a feature he didn't want to remove. But he would harness divergence: harnessing divergence is the goal of the divergent/convergent dichotomy. Separate teams would work in parallel on their own prototypes and implementations: divergence. Then they'd bring all the results together and kill off the crappy ideas: convergence.

Ted Nelson (inventor of hypertext) is divergent. "The Laws of Subtraction" are convergent.

Inspiration is divergent. Taste is convergent.

shipit award.jpg

concept car.jpg

A "Ship it!" award is convergent. A concept car is divergent.

Amy Hoy and Alex Hilman's book title "Just F*cking Ship" is convergent. Bob Dylan's "Tangled Up In Blue" is divergent.

Wikipedia hosts the long-running battle between Inclusionists and Deletionists. In other words, Divergence versus Convergence.

Map|Reduce... map is divergent, reduce is convergent.

Scatter is divergent. Gather is convergent.

Sylvia Duckworth knows what's going on:

Refinement and exploration are convergent and divergent:

Refinement vs Exploration
(from Intercom blogpost referencing Bill Buxton)

Dreams are divergent. Goals are convergent.

Santa Claus is divergent. The tooth fairy is convergent.

Ward's Wiki is divergent. Getting Things Done is convergent.

Sketching is divergent. Inking is convergent.

Riggs is divergent. Murtaugh is convergent.

Divergent people think they're too convergent. Convergent people think they're too divergent.

Distraction is divergent. Focus is convergent.

Tag clouds are divergent. Inbox Zero is convergent.

"Ideas man" is a divergent title. "Man of action" is a convergent title.

Yes, And... is beautifully divergent.

A question mark is divergent. An exclamation point is convergent.

Both are good. Neither is enough.

May all your divergences converge.

 

How do you get things done?

Personal productivity is one of those things you work at every day of your life. A forever project. Right now, I've got a lot of different "systems" that work together and I'm pretty happy with some of it, so that's a nice change.

I just want to write it down and share it. There might be something you can take away from it. Or something you can add or replace and tell me about. It's very personal and I don't expect this to be completely useful to anyone. I am very interested in how you get things done.

Below is a list of the different systems, followed by a brief description of what they each do. But before getting into the systems, I want to talk about two critical concepts: Commitments and Habits.

Any time you decide to work on a new project, whether it's with other people, for other people, or for yourself, there is more work involved than you can readily see. This is the "total commitment" of the project. Over days and weeks and months and years, the project will chew up a bunch of hours. And you always have a limited number of hours.

Hence there are only so many commitments you can take on. For any project you need to decide if you're committed or not, considering the "total commitment". And the best answer is "not." You can quickly say "I can't commit to this."

When you hear about a new television series, you can think about the total commitment and say, "I don't have room for that television series right now." And that's a really liberating thing to say!

When people are super busy I think that really they're over-committed. You can't please everyone. But you can displease everyone. I'm not saying this to insult you: I point the finger of blame at myself first of all.

The other concept is "Habits". Charles Duhigg's book on "the Power of Habits" is excellent. You need to develop good habits if you want to be productive.

Here are the systems that I use habitually:

overdrive/libby/borrowbox

I get free audiobooks from the library via these apps (OverDrive, Libby, and Borrowbox) that integrate with many libraries, including my own mega local library complex (Brisbane City Council Library). (Brisbane is a massive local government, with an excellent library service; use it, people!)

Most of the time when I'm out walking (I consistently meet my daily step goals... I'm still committed, yay!) I listen to audiobooks at 1.5 or 1.75 times normal speed, with frequent pauses for "thinking". (Thinking pauses! Use them!)

A recent addition is that I try to listen to each non-fiction book a second time.

"The reading of a single text twice is more proftable than reading two different things once (provided of course that said text has some depth of content)"
Nassim Nicholas Taleb: Skin in the Game

The first time is entertainment. The second time is to make the information really soak in. The second time around I listen faster, at up to 2.5 times normal speed. It really flows. (There was a study that listening to audio at faster speeds is good for depression. It might be bad for mania though, so be careful with this power.)

I find that listening to audiobooks has really improved my skills at "performing" a book out loud to my kids at night, instead of just "reading" it. Every character can be unique, and there's no such thing as "over-acting". Audiobooks also give me deep immersion in different accents, which carries over into performing books for the kids.

pocket + kobo

When I see an interesting long-form article online I save it using the pocket extension, which I've installed both in my desktop browser and on my phone. I also use this extension when I'm researching a topic. I try to save a broad swathe of articles I can read all at once.

This way the article will be available (in a readable form) when I open my Kobo ereader at night. Kobo has great pocket integration.

I mark an article as a "favorite" to indicate I've read it completely. I wish there was a better way to indicate things about an article and to take notes or store snippets directly in the ereader. I'd pay a small fistful of coin for this ability.

k2pdfopt

If I have a scientific article I want to read later I convert it to a "mobile-reader" pdf using this strange program, k2pdfopt, and then use Calibre library to convert it to epub.

It's difficult to transfer the epub to the Kobo ereader, wirelessly. The simplest way I've found is to turn on the "Calibre content server" on my latop, so I can serve the file out to anyone on my network. Then, from my Kobo, I can browse to it and download the files I want. (I store a "favorite" on my Kobo, that makes it faster to browse to the Calibre content server on my laptop. I think it's hilarious that the 'web browser' feature in the Kobo is buried under "Settings | Beta Features" and introduced with this text: "Take the on-ramp to the information superhighway" like it's 1997)

With a Kindle I believe you can email files directly to the device, using a private email address.

(To investigate further: PDFMunge "Improve PDFs on eBook")

TIL

When I learn things I want to be able to access later, I write them into a markdown file in a repository on my computer. I run a command (via ok) and it's published to the internet, at TIL.secretGeek.net in html, pdf and epub format, thanks to gitbook.

This is a modern take on an ancient practice called the commonplace book or "commonplace".

"Commonplaces" are a way to compile knowledge, usually by writing information into books. Such books are essentially scrapbooks filled with items of every kind: recipes, quotes, letters, poems, tables of weights and measures, proverbs, prayers, legal formulas. Commonplaces are used by readers, writers, students, and scholars as an aid for remembering useful concepts or facts they have learned. Each commonplace book is unique to its creator's particular interests. They became significant in Early Modern Europe.
—Wikipedia

CleverDeck

When I need to memorize a fact, such as the name of my friend's new pet dog, I put it into a spaced repetition app called CleverDeck.

These are different from TIL facts, these are little things I need to be able to instantly recall without looking them up.

Facebook does a good job of remembering birthdays for the people that are on there. But other people I have to remember for myself, so I put them in CleverDeck and find them easy to memorize.

I think I'll start putting a lot more things, including technical things, into CleverDeck.

Here are two lengthy articles on spaced repetition that cover a lot of ground:

devoir

This iphone app, devoir, is the latest addition to my systems.

There are some recurring maintenance tasks I want to remember to do. They're basically "chores". I put them into devoir.

When a task is marked as done in devoir it is immediately set to be redone at a certain distance into the future. For example: wash the car. If I wash the car and tell devoir I've done it, it will disappear, only to re-appear in 6 weeks. It's very easy to change the frequency of any task or add a new task.

At first, I had only a few things in devoir. But now it has grown to effectively manage more and more of these Sisyphean chores. And since devoir is the only thing that knows when (for example) I last had my annual home pest inspection, there is a "lock-in" with this product.

Some recurring tasks I don't have to remember because the task will remind me. For example, dentists are not shy about reminding you to come in for an appointment. And each time I get my haircut I book in the next appointment right away (and add it to my calendar, see next item).

Amy Hoy's recently launched "pep" product may be a more powerful way to manage recurring tasks. I haven't looked into it. But her design work is out of this world, so I think it would be money well spent.

calendar reminders

How many calendars do you look after?

I've got my main calendar on my phone. And an analog family calendar my wife looks after on the wall of her study. There's my personal work calendar in outlook. And my teamwork calendar in Outlook/SharePoint. Sometimes I'm on projects that have their own calendars.

journal.md

I have a journal file that I use for processing what I'm doing. I press Ctrl-D to insert a timestamp.

alarms

I have alarms set at different times for every day of the week. I choose distinct ring tones for each type of reminder, to try and create pavlovian responses. I hear one alarm it means "gently start to awaken from your slumber". Another sound means "get the fuck out of bed, dipshit."

markjump / j now

I use the command line for all my computer work. Using markjump I can jump to any of my projects with the alias "j".

For example, to work on "Choose Your First Product" (the book) I type j yfp. To work on the website "YourFirstProduct.com" I type j yfp.com.

There is always a bookmark called now which I can jump to with j now which is the current project I am committed to working on.

.ok

Each project I work in has a .ok file (a little text file) that I can instantly peruse or execute.

As soon as I jump into a project, the .ok file is listed. It shows me a bunch of handy one-line commands for that project, with a number next to each one. I press ok 1 to run the first command, and so on.

I edit the .ok file with n .ok (because I have a function called n that opens a file or series of files in my text editor.)

wiki

There are some things I learn about that I find fascinating. I put those into the wiki at wiki.secretgeek.net, not into the other systems.

And other things become blog posts, or book ideas, or paintings or drawings or stupid tweets etc. Everything ends up somewhere.

Music

As previously discussed I use "deep focus" playlists to help me get and stay "in the zone."

Passwords

Passwords of course go into a password manager. I use PasswordSafe, aka PwSafe.

Weekly Email

But the best new thing that's helping me be productive, is the weekly email I get from Doctor Richard Mason. It's not a mailing list email, it's a personal email.

Talking to Doctor Richard we found we were both letting our side-businesses flounder with important tasks left undone for too long. There were easy tasks that we were simply not moving ahead with.

Now he sends me an email each week. He tells me what he's planning to do on his personal business projects. And tells me what he got done. I see him making steady gains. It's wonderful to witness!

Then I reply and say what I'm planning to do and what I got done. Things I could've put off indefinitely are getting moved along. It feels good.

It's a bit like a daily standup, but at a different pace, and more deliberate, less coerced.

Dread Task

Sometimes there is a dread task that I struggle with. These are often small, sometimes vague. They usually involve contacting a stranger or a person who has the whammy on me. Sometimes they are weird technical bugs that I can't resolve or reproduce.

As soon as I notice a task like this, I tell my brother about it. He doesn't need to tell me to do the task or anything. His role is just to acknowledge that I've said it. The reply "ACK" is sufficient. If he has a similar task, he can let me know about it. I try not to offer solutions unless he explicitly asks for them. Just an "ACK".

Having him there to hear about my dread task is really useful. It's a very trusted position. Thank you, John.


That's about it for the systems I use today. How bout you?

Here's some of the many many systems I've used previously:

  • TiddlyWiki
  • Trello
  • OneNote
  • Todo.txt
  • Ta-da list
  • Google Calendar
  • followupthen

Further Reading

(I finally found the link above, an essay from Simon Harriyott about his systems of organisation. It's from 2014 though, and everything was different in ye olden times.)

Addendum

Screentime feature in iOS 12+ is also helping me out now.

And I'm using an app called "Toned Ear" for learning Relative Pitch (i.e. musical training) in a form of deliberate practice.

For organizing papers/pdfs (which Pocket doesn't handle well) I use zotero ("your personal research assistant").